Kitui, March 23rd Courtesy of the Kitui Governor’s Press Service
Participants Pose for a group Photo At The NAS Workshop held On 21st to 23rd March 2018 At the Gelian Hotel Machakos.
Kitui county officials from ICT, Roads and Communications took part in a Communications Authority Of Kenya (CA) driven workshop that sensitized four counties’ on guidelines in adopting a National Addressing System (NAS) to be implemented by all counties. Already Nairobi and Kiambu are ahead of the pack in this endeavor.
A National Addressing System (NAS) is a framework that provides for among others the naming/numbering of street and/or numbering of properties and/or buildings/parcels of land to facilitate easy identification and location of such places on the ground. It involves the development of digitized maps and urban communities. An accurate NAS is critical to the quality and cost-effective provision of innumerable services provided by governments such as emergency response and management, administration, research, publications, mapping, routing, navigation as well as facilitation of trade and commerce, efficient delivery of goods and many other purposes.
What Are the Key Benefits of NAS?
Besides easy identification and location of places, the NAS is also expected to boost the e-commerce in the country. With this system, online retailers will be able to offer door-to-door deliveries efficiently.
Cab hailing services will be able to locate their passengers with more precision, while food deliveries and supermarket online grocery shopping will be made a lot easier.
Other benefits include increased revenue collections by both the National Government through Kenya Revenue Authority (KRA) and the County Governments from the expanded tax base because the system will register and identify persons, businesses, properties and their precise locations.
Participants were drawn from the NAS Steering Committee and representatives from Machakos, Kajiado, Kitui and Nairobi counties.
Kitui County was represented by Mr George Mutua(ICT) , Eng. Sebastian Yumbu(Property Valuer), Eng. Jeremiah Kisilu(Principal Engineer/Roads) and Ms. Fatuma Ngesa(Communications Advisor).
The Communications Authority of Kenya(CA) has brought together various key stakeholders from both government and private sector to form a Steering Committee on National Addressing System. This multi-stakeholder steering committee has developed draft National Addressing System (NAS) Policy, Bills (National & County), Naming and Numbering Standards, Database management framework now undergoing stakeholder consultations before adoption. The meeting was meant to sensitize the above-mentioned relevant county technical officials and incorporate their inputs on the draft NAS framework before subjecting the same to a national validation workshop in due course.
Overall objective of the workshop
The overall objective of the workshop was to develop a common understanding among stakeholders on the need of NAS and their respective roles in its development. It was also to share the proposed NAS framework for comments/input as per the constitutional requirement.
National Addressing System Steering Committee Chairman, in his remarks acknowledged the participants present and invited them to the workshop. He highlighted the purpose of the workshop and emphasized that NAS project was critical for the country’s development agenda for vision 2030, and aimed at meeting our national vision, aspiration and goals.
He further stated that an accurate NAS is critical to the quality and cost-effective provision of innumerable services by both national and county governments, which is key to the development of e-commerce.
He assured the audience that the National Steering Committee and Communications Authority were committed to work with all stakeholders particularly the counties as implementing Units to develop a robust Addressing System for the country.
The workshop program included:
- Video presentations.
- Presentation from Nairobi County on Pilot NAS Experiences.
- Presentation on draft NAS policy and County bill.
- Presentation on NAS Standards.
- Presentation on NAS Financing Model.
- Presentation on NAS Database Management.
Day 1: Introduction of NAS, Experience from Nairobi County and draft Policy presentations
The session began with presentations on:
- Early efforts on NAS.
- ICT Cabinet Secretary Joe Mucheru and CA Director-General Francis media Wangusi interviews on NAS.
Introduction of NAS
Presentation done by CA; addressed the following issues:-
- Definition of NAS and the benefits.
- The mandate of the CA in NAS.
- The objective of NAS.
- Mandate and responsibilities of counties in NAS.
- Milestones Achieved.
This gave a clear understanding of NAS and its role in the counties and participants were able to relate and be fully involved in the discussions.
Experience from Nairobi County
Presentation done by Postal CA addressed the following issues:-
- Importance of physical addresses.
- Nairobi physical addressing system.
- Challenges experienced in Nairobi NAS activities.
- Areas covered by the project.
- Project Funding.
Click on to Doc 2 to view the full presentation.
Draft Policy and County Model Bill
Presentation done by CA; it addressed the following issues:
- Legal framework guiding NAS
- Institution arrangement to the county level; functions and responsibilities of the proposed county Addressing Units (CAU)
- NAS Compliance and Reporting
- Challenges of establishing NAS
Click on to Doc 3 to view the full presentation
Day 2: Standards presentations and Draft NAS Database Management
The second day started with a video presentation depicting need for a centralized data management, with the key learning being data access and license should be restricted based on the usage.
NAS Standards Presentation.
The presentation done by MOICT addressed the following issues:-
- NAS Standard alignment to the UPU International standards.
- Review of the current postcode system.
- Street Naming address Standards.
- Responsibility for street name and property number signage.
- Responsibilities of National and County Governments.
Click on to Doc 4 for the full presentation.
Click on Video 8 to view the video presentation.
Presentation by CA addressed the following;
Why we should manage data.
- Data management pitfalls.
- Data security.
Click on to Doc 5 to view the full presentation.
The key issues highlighted by the participants were:
There is need to be clear on ownership of database and laws on who should be responsible for changing or replacing signs used for addressing
- Most of the counties don’t have database management systems in place and the few that have are available are in analogue format.
- The available data will need to be re-looked and validated against the standards specified by NAS as counties don’t have the capacity and technical expertise.
Day 3: Group Discussions & workshop recommendations Key Issues highlighted by participants in their presentations included:
On the third day the participants were split into two groups that went through the draft NAS policy & County Model bill and NAS National Bill, NAS Standards, NAS Database management and NAS Financing model.
At the end of the discussions, groups were required to present on the gaps noted in the draft documents, identify areas of improvement and provide recommendations.
- Counties should come up with integrated ICT systems to be able to have structures, which can run concurrently.
- Composition of proposed County Addressing Units (CAU) in all counties should be clearly defined to ensure that relevant people or departments are represented; proposal on the key members of the CAU; Surveyors, ICT, GIS officer/expert, Finance, KEBS, Postal corporation Regional office representative, County commissioner’s office, land Registry and County attorney.
- They proposed the establishment of a County Addressing Steering committee whose functions will be
- To offer support to the CAU on matters of public participation and generation of name bank
- Approval of Names; the CAU in consultation with county addressing steering committee will generate names and forward them to the County Assembly, then committee in charge of physical planning shall within an agreed specified time-preferably 30 days, approve/reject with reasons the proposed names. Upon approval the names should be gazetted.
- More information to be captured in the proposed requirements of building plans i.e. Name of developer, Plot No. Acreage, Location/street/Road, Major land mark and ID owner
- It was proposed that the implementation time frame should be derived from the county challenges, such as availability of resources.
Click on to Doc 6 to view the draft County Model Bill and proposed amendments.
- There is need for more training and sensitization of NAS to the counties especially the senior level for them to give NAS a priority and be included in the County Integrated Development Plans (CIDPs) for funding. Counties were urged to plan for this as training curriculum on NAS has already been developed by AFRALTI situated on Waiyaki Way in Nairobi. Those planning to attend are requested to liaise with CA/COG on this matter.
- Given the now available national property and street naming and numbering standards, Kitui county should start preparing for the formation of its County Addressing Unit (CAU) andcommence naming and numbering all streets and property in line with the national guidelines thereby joining Nairobi and Kiambu that are already ahead. This will facilitate ecommerce (online trade) , enhance revenue collection and security among other benefits.
- The NAS project should be included in the CIDP under spatial planning for it to be budgeted for, since the 47 counties have varied resource and infrastructural situations.
Fatuma Mueni Musau